Privacy Policy

1. Introduction

Virtalize.ai ("we", "us", or "our") operates the website virtalize.ai. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, sign up for our waitlist, or contact us. We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR).

2. What data we collect

We collect the following personal data:

• Email address — when you sign up for our waitlist or contact us
• Name — when you submit our contact form
• Company name — when you submit our contact form (optional)
• Message content — when you send us a message via the contact form
• Analytics data — anonymized usage data such as pages visited and session duration, only when you consent to cookies

3. How we use your data

We use your personal data for the following purposes:

• To notify you about our launch and product updates (waitlist)
• To respond to your inquiries and messages (contact form)
• To analyze and improve our website performance (analytics, with consent only)

4. Third-party services

We use the following third-party services to operate our website:

• Google Analytics (GA4) — for website analytics, only activated when you consent via our cookie banner. Google may process data outside the EU under their standard contractual clauses.
• HubSpot CRM — to manage waitlist sign-ups and contact form submissions. Your email, name, and message are stored in HubSpot to manage our communications with you.
• Strapi CMS — to manage our blog content. Strapi does not collect or process any visitor personal data.

5. Cookies

We only use analytics cookies (Google Analytics), and only when you give explicit consent via our cookie consent banner. No cookies are placed before you accept. If you decline, no analytics cookies are set and your visit remains untracked. You can change your preference at any time by clearing your browser cookies.

6. Data retention

We retain your personal data only for as long as necessary to fulfill the purposes described in this policy. Waitlist and contact data is kept until you request deletion or until it is no longer needed. Analytics data is retained according to Google Analytics' default retention settings (14 months).

7. Your rights

Under the GDPR, you have the following rights regarding your personal data:

• Right of access — request a copy of the data we hold about you
• Right to rectification — request correction of inaccurate data
• Right to erasure — request deletion of your personal data
• Right to data portability — request your data in a structured, machine-readable format
• Right to withdraw consent — withdraw your consent for analytics cookies or marketing communications at any time

8. Contact

If you have any questions about this Privacy Policy or want to exercise your rights, please contact us at sales@virtalize.ai.

9. Changes to this policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Last updated" date at the top of this page. We encourage you to review this page periodically.